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5 Things Successful Real Estate Agents Do Daily

It’s no secret that becoming a top producer in real estate takes hard work. However, there are ways to work smarter not harder (or smarter and harder), to become successful without burning out. Take a look at what some of the top real estate agents do on a daily basis.

1. Get Your Game Face On

A consistent, enjoyable morning routine will get your day started on the right foot. The most successful people in the world are generally early risers, and practice some sort of morning ritual. This could be a jog or yoga, a quick meditation, or reading the paper with your coffee.

The agent lifestyle can be hectic, but starting the day off in a mindful way will help you stay sharp and ready for your tasks ahead.

Once you’ve entered “work mode,” start with the Hot Sheet to get up to date on the local market. With BoomTown, you can see new listings, status changes, price updates and more, right in the CRM. Then, review your calendar, and prepare for the day accordingly.

Tom Ferry suggests practicing scripts and role playing to warm up instead of jumping in and talking to real people on the phone right off the bat. Save time and practice in the car!


2. Time Block Your Schedule

“The key is not to prioritize your schedule but to schedule your priorities” – Stephen Covey

Time blocking your schedule for specific activities helps you maintain a process for staying on track without becoming overwhelmed. Some agents have shared that they only schedule their showings and listing appointments during certain hours in the afternoon, keeping their mornings open for follow-up and prospecting.


You should be blocking time on your daily calendar for these activities:


  • 9:00 to 10:00 – Active prospecting
  • 11:00 to 12:00 – Follow-up and responding to leads
  • 12:00 to 3:00 – Showings and appointments


Make sure you don’t miss a beat even when you’re at a showing or appointment. Push notifications sent through the BoomTown NOW mobile app alert you when new leads come in. Have some down time? Make a few quick follow-up calls and check off your to-do tasks. Don’t let work pile up while you’re out in the field!

Success is in the palm of your hand. Check out BoomTown NOW

Schedule breaks.


Give yourself some time throughout the day to reset. Take a walk, drink some water, or grab coffee with a friend. It may feel like you’re wasting time, but your mind will be sharper when you get back to work and you’ll make up for lost time with increased productivity.

3. Segment Your Lead Database

We’ve talked about smart prospecting before. Many times before, in fact. This is because BoomTown’s tools and features are geared toward helping agents work smarter, not harder.

Smart Prospecting Tips in Real Estate

Don’t just hack away at a gigantic database. Divide your database into smaller segments, customized to your needs.

Example of workable lists:

  • Leads I haven’t called yet
  • Clients back on site
  • Looking downtown
  • Above $250k


Once you’ve created your workable lists, you can reach more leads faster with tools like an integrated phone dialer. BoomTown’s Opportunity Wall bubbles up your top opportunities to the surface, and Best-Fit Leads helps you match leads in your database to specific listings that fit their search criteria.

Why Warm Calling is 99% Better Than Cold Calling

4. Check Status of Transactions

Even after you “close” a deal, there is still a great deal of work that needs to be done to complete the entire transaction. It takes a lot of organization to make sure a transaction is running smoothly, and that everyone involved, including lenders, transaction coordinators, title and escrow companies, are all on the same page.

With BoomTown’s new transaction management integration with Dotloop, you can monitor ongoing transactions, check their status, see what tasks still need to be done, and track future closings in your pipeline.

5. Utilize Mobile

It can be challenging to balance your “growth activities” like lead generation and prospecting efforts with “out in the field” efforts like showing homes and going to your appointments. But with a mobile app like BoomTown now, you can be just as responsive and productive out in the field as you are in the office. Win more business, create more opportunities, and close more deals with BoomTown NOW.


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